Corporate Administative Assistant

Corporate Administrative Assistant - Bert Ogden Auto Group

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for our corporate offices. Duties of the Administrative Assistant include assisting in daily office needs and providing support to ensure efficient office operations.

ESSENTIAL DUTIES

Essential Duties include the following. Other duties may be assigned.

• Provides clerical assistance to corporate office
• Proactively manage the executive’s calendar including: schedule meetings and managing conflicts
• Handle sensitive information in a confidential manner
• Produce letters, memos, and emails on behalf of office staff
• Receive, sort and distribute the mail
• Assist in the preparation of regularly scheduled reports
• Answer and direct phone calls and other inquiries
• Provide general support to visitors
• Develop and maintain an orderly filing system
• Order and organize office supplies
• Book travel arrangements
• Coordinate repairs to office equipment, including computers and copy machines.
• Prepares and maintains accounting documents and records
• Compiles data on spreadsheets and ledgers to generate reports
• Cross-trains on other positions as directed by management
• Assists with related special projects as required
• Maintains a professional appearance and neat work area

JOB REQUIREMENTS

• Computer Skills and knowledge of email and word processing programs
• High level of oral, reading and written communication skills
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Must be dependable and reliable
• Must be able to maintain a high level of integrity and discretion in handling confidential information
• Must have a valid driver’s license

EDUCATION and/or EXPERIENCE

• High school degree is must

• Two to four year’s related experience
• Event planning experience